The proper folder structure will assist you in performing diligence in a data room. There are several approaches to organizing files based on specific criteria online collaboration tools like project stage, department or level of confidentiality. The most widely used method is to arrange the files into main folders which correspond to specific types of information and then create subfolders in order to increase the user-friendliness of the system.
It is a good idea to choose a service that offers a file indexing function. This feature assigns a unique identifier each document, and renumbers it automatically when the folder structure is changed. This will help save time and effort for you, especially if there are multiple people looking at the same files.
Some VDR providers even provide the option of adding watermarks to files, which prevent recipients from making copies of sensitive documents. It will also help to protect intellectual property during the due diligence process. Often, these VDRs also have features that allow users to present the terms of agreements that they want recipients to accept prior to viewing sensitive content. This can help project participants meet the requirements of regulatory agencies concerning confidential data in specific industries. It is important to select the right provider who is aware of these requirements and offers features that address them, such as access control and audit trails.